Welcome to Part 2 of Workday Student Tips: Working with Workday! As mentioned in Part 1 , Workday is a new student information system (SIS) that allows you to help manage your academic progress, finances, and course registration. Here are 4 more tips and tricks to help you navigate Workday like a pro!
1. Use Shortcuts!
Shortcuts make it faster to get to the pages you use the most on Workday. Up to 10 shortcuts can be configured. Some of my favourite shortcuts include “Find Course Sections”, “View my Grades”, “View Statement” (to see my upcoming tuition payments), and “Final Exam Schedule”.
To create a shortcut: Select ‘Menu’ on the top right corner (beside the UBC logo) -> Then select ‘Shortcuts’ -> Select ‘Add Shortcuts’, located at the bottom. Now you can search for various shortcuts to add.
Screenshot by Peer Advisor Joshua from the Workday website
*Here are the shortcuts I like to use!
2. Viewing All Your Registered Courses
Need an overview of all the courses you are registered in? You can confirm your registration for Term 1 and Term 2 on the View My Courses page.
To access the View My Courses page: Go to the Menu and select the Academics App -> Select the “Registration & Courses” tab -> Select “View My Courses” located within the ‘Registration’ box, (P.S. this can be added as a shortcut). By scrolling to the right, you will see options to swap or drop a course (If you don’t see these, it may be because course change deadlines might have passed). The total number of credits you are enrolled in is at the bottom.
3. Seeing your Course Timetable
So now you know how to see the summary of your registered courses… But what if you’re a visual person, and wanted to view your courses in a timetable/calendar view?
Unfortunately, if you try to select the Calendar View on the “View My Courses” page, you’ll see both your Term 1 and Term 2 classes together in one schedule and it can get… messy Hope is not lost though! Alternative ways to visualize your course timetable exist – such as adding courses to a scheduler like Google Calendar (my personal favourite), Notion, or even Excel!
Screenshot by Peer Advisor Joshua from the Workday website
*Workday’s calendar view combines Term 1 and Term 2 classes in one schedule
4. Use the Workday (Phone) App
Not to be confused with Workday apps like Academics or Finances, did you know there is a free Workday phone app that lets you access your student information as you would on your computer? I’ve found the phone app really useful when I need to quickly see my grades or pull up my student number through the profile tab on the go.
In addition, remember how I said you couldn’t see a calendar view for your registered courses on your computer? Well, this is actually possible on the Workday phone app. To see a calendar view of your courses on the Workday phone app: Go to your Academics app -> View My Course Schedule -> Select your Academic Period: (Term 1 or Term 2) then press Done -> Select Calendar View.
However, I would not recommend registering for courses through the app because the interface and small screen make it difficult to search for course sections. In addition, you can’t pay your tuition through the phone app.
Screenshot by Peer Advisor Joshua from the Workday website
*The Workday mobile app is available for both Apple and Android. You can login with your CWL
If you have any more questions or need a more comprehensive guide on how to use Workday, the Workday Tutorials page is a great resource. Remember, as with any system change, navigating Workday can be sometimes tricky… but with practice, you will be a pro in no time!
