Print, Copy, Scan

1. Select Print from the document you are working in. 
2. Select the correct printer for your print job. Input the number of copies you wish to print and click Print. 
3. Login using your PayforPrint account information.
   • Students: sign in with your username.stu and CWL password. 
   • Faculty and staff: sign in with your regular CWL credentials. 
   • Guests: Sign in with your UBC Guest Card account number and password. 
4. Go to the printer with your UBCcard or UBC Guest Card and swipe your card through the scanner to release your print job. Make sure that it is the black bar being inserted through the scanner.

Enhanced Services

UBC Library cardholders who qualify for Enhanced Services may order photocopying by staff through UBC Library’s Document Delivery service.

Rare Books & Special Collections

Rare Books and Special Collections offers copying services to both patrons in the reading room and those unable to visit in person. Please see our Services page for information on fees. Similarly for the University Archives, please see the Copying Services and Fees page.

Computer scanning is a great option:

• If you want to scan to email. 
• If you want to scan multiple pages easily and free of charge. 
• When you don’t have a USB stick to store your scans from a printer. 

How to use a computer scanner (on Mac):

1. Put your document face down on the scanner glass. Double check the arrow marks on the machine to make sure your document is aligned to the correct corner. 
2. On the desktop, click on the Image Capture app. 
3. The app will show you an overview of your document. Expand or minimize the dotted box to capture the specific area you want to scan. 
4. Adjust scan settings, such as colour, resolution, size, and file format, to achieve your desired scan quality. The standard resolution for printing and scanning documents is 300 DPI.
5. Specify which folder you want it to save to by selecting the dropdown box next to Scan To:. For convenience, we recommend saving it to the Desktop. 
6. Click Scan to scan your document. 
7. Open the scanned document to view your document and do a quality check. 
8. Each document will have to be scanned individually and will save as a separate file. To merge all pages into one PDF, select all of them in Finder, right click, and choose Quick Actions, then Create PDF. 
9. Send the scan/s to yourself via email or save it on your own personal drive before logging out of the computer. Library workstations will reset the computer and wipe existing files upon logging off.
10. Don’t forget to collect the originals from the scanners. 

How to use a computer scanner (on Windows):

1. Put your document face down on the scanner glass. Double check the arrow marks on the machine to make sure your document is aligned to the correct corner. 
2. On the desktop, click on the EPSON Scan app. 
3. Click on the Scan button located on the bottom right. 
4. A window titled File Save Settings will come up. Under settings for Type, choose PDF if you want your multiple scans to be compiled into one file. 
5. The program will scan and prompt you to scan the next image. If you have more pages you want to scan, choose Add Page. Then, place the next page you want to scan face down on the scanner glass. Click Scan once ready. 
6. When your scan is done and there are no more additional pages, click Save File. By default, the scan will appear in the Documents folder. 
7. Send the scan/s to yourself via email or save it on your own personal drive before logging out of the computer. Library workstations will reset the computer and wipe existing files upon logging off.
8. Don’t forget to collect the originals from the scanners. 

Please note that to scan to a USB using the printers:

• You will need (1) a personal USB stick and (2) a PayforPrint account. 
• The cost to scan per side is 2 cents. 

How to scan (on a printer): 

1. Connect USB to the printer (left side of the display). 
2. Swipe your UBCcard or UBC Guest card through the card scanner. Make sure that it is the black bar being inserted through the scanner. 
3. Navigate to Device Functions and click Use Device Functions. 
4. Choose Print/Scan (Memory Storage Device), then Scan to Storage Device, then USB. 
5. Choose a folder on your USB stick to save your scan into.
6. Under Scan Settings, click on File Type, and then Others to choose your file format.
   • Choose ‘Single-page’ for separate scans or ‘multi-page’ to combine scans. 
   • The printers can create either TIFF, JPEG, or PDF files. 
7. Place multiple documents face up in the tray on the top of the printer or single documents face down in the flatbed scanner.
8. Tick Preview on the top right of the display to view your scanned files once the scanning is done. 
9. Select Start to scan. 
10. Once done scanning all the documents, if you ticked Preview, you should see the scanned file. Check the scan. 
11. If everything looks good, click Save. You will also see the scanned file in your selected folder. 
12. Collect your originals and copies from the printer
13. Remove your USB stick safely by clicking the eject button in the bottom left of the display. 
14. On a separate personal device or workstation, check that your scan has been saved on the USB and is correctly formatted. 

UBC Library offers scanners at all library branches, specifically:

• 8 flatbed scanners attached to Mac workstations in the Chapman Learning Commons, including one express scanning station with a 10-minute time limit.
  • Slide and film scanning attachments are available at the Information Desk on level 3 of the Irving K. Barber Learning Centre.
• 1 flatbed scanner connected to a Windows computer workstation in Asian Library, Koerner Library, Law Library, Music, Art & Architecture Library, Biomedical Branch Library, Woodward Library, Xwi7xwa library.
• Scanning is also now enabled on many UBC Library copiers.
  • Please note that there is a 2¢ per page charge on these machines and an unencrypted USB drive is required.
• A large format flatbed scanner is available on level 4 of the Music, Art & Architecture Library. It is capable of scanning documents up to 12.2×17.2.

The Chapman Learning Commons has a commitment to sustainability. Conserve your use of paper by: 

• Reusing paper from old assignments and syllabi 
• When printing:
  • Print double-sided to cut your paper use in half. Print your cover page separately if you need one. 
  • Print multiple slides at the same time.
    • Powerpoint: Click on “Full Page Slides” in the print settings. Choose from layouts like “4 slides horizontal” or “6 slides horizontal.” If printing from your own device, save your new layout as a PDF before sending it to the printer. 
    • Keynote: Choose the “grid” layout and select the number of slides per page. Save as PDF using the bottom left corner button before submitting to PayforPrint. 
• When scanning:
  • Scan to PDF instead of on paper. 

It is your responsibility to be aware of copyright restrictions to photocopying, printing, and scanning materials. See UBC Copyright Guide for more information.

• Various businesses in the University Village
  • Staples
  • CopySmart 
• Binning Lab Printing 
  • These printing services are only available to visual art students enrolled in photo/digital courses and other users within AHVA; to provide a cost-effective means for our students to print their assignments. 
• For staff: UBC Studios
  • For reports, brochures, journals, motion graphics, presentations, logos and icons, illustrations and infographics, posters and banners, with full graphic design services.

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• Tech Help
• Computers